I’ve been trying to shift much more of the paperwork in my life into the digital world, but I was very keen that filing a bit of paper electronically should be as easy as putting it in a folder in the filing cabinet. “Wouldn’t it be nice”, I thought, “if the only thing I had to do was type a name or a few keywords and everything else happened automatically?”
So I built a system which did just that. This video describes in some detail how the script is set up. You may want to use the full-screen and HD options to make things more readable. If you’re less interested in the details and would just like to see it in action, watch the first couple of minutes and then skip to about 13:30.
One thing I don’t talk about in the video is the fact that Hazel rules can also look at the contents of the file. So, once the document has been OCRed, the automatic filing can happen based on words that actually occur on the paper — it might detect your car’s registration number (licence plate), for example, in a document and know to file that under ‘car stuff’ — which I think is very cool.
Some further links:
- David Sparks’ Paperless ebook
- Hazel, and some more things you can do with it.
- PDFpen, from Smile Software.
- Fujitsu Scansnap scanners