Printing a booklet on a Mac

I had a 47-page PDF document that I wanted to turn into a compact A5 booklet – you know, one of those things where you get out the big stapler and make something like this:

Unfortunately, you need to print page 39 on the same page as page 10, and then pages 40 and 9 on the other side, etc, and when you get to anything more than about 4 pages it’s hard and tedious to do this by hand and get it right. My HP printer driver had a ‘booklet’ facility, and it worked OK for 8 pages, but let me down when given any more.

Now, there are utilities you can buy which can do exactly this, but why would I spend a tenner or two when I could instead use a few otherwise lucrative working hours and build one myself?

So here’s my solution, which could be a lot tidier, but does the only tricky bit of the job: getting the pages in the right order. It’s an Automator script which you can run as a service: once installed, you can right-click on a PDF and select Services, and you should find a ‘Make Booklet PDF’ option. It produces a new PDF on your Desktop with appropriately shuffled pages. You can then just print that using Preview as follows:

  • Go into the Layout section of the Print dialog.
  • Select Two-Sided Printing
  • Set Pages per Sheet to ‘2’
  • Set the ‘Two-Sided’ option to ‘Short-Edge Binding’

Now, please note: You should understand how this works before trying it! It’s not complex, and I could have made it much prettier and self-explanatory, but I was using Automator, which is so far from a real programming language as to be frustrating. It does, however, have a few useful ways of manipulating PDFs without having to install anything else, and my script will at least prompt you with some of the following information when you run it.


  • First, the number of pages in your starting PDF must be a multiple of 4. Fortunately, you can easily append blank pages in Preview if needed. Select the last page and choose ‘Edit > Insert > Blank Page’ as often as needed and then save. The script will warn you if your page count isn’t right.

  • Then when you run the script, it will create a folder called ‘booklet-pages’ on your desktop. In here, it will create one PDF for each page of your document.

  • Finally, it will work out what order these pages should be in, and create a new ‘booklet.pdf’ on your desktop with the pages reassembled in that order.

  • You can then delete the ‘booklet-pages’ folder.

So, here’s a zip file containing the Automator script. You should be able to double-click it and open it in Automator if you want to see what’s inside, but I think if you put it into your ~/Library/Services folder within your home directory, it will probably just appear as a service if you right-click on a PDF file in the Finder.

Make Booklet PDF on

Hope it’s useful to someone! Sorry I can’t provide any support if you try it, but recommendations and improvements are welcome from anybody with more Automator stamina than me! All I can say is that it works nicely on my Mac running High Sierra (10.13.6).

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Thank you for this. I discovered the two sheets per page thing, which is really handy, but it’s so bonkers that it won’t print as a booklet in Mac by default.

You’ve seriously been a HUGE help. Thank you.

We just migrated to a MacBook Air from 2 respective PC’s, it’s a bit of a challenge since I always used Publisher to create booklets. It automatically collated pages as you mentioned (i.e. Page 1 & 8 and 2 & 7 were actually the ‘same’ page, that is one 8 x 10 paper folded in half equals 4 sides/pages. Like you did, you had to create your pages in multiples of 4, whether worded or blank. Life was easy!!! That process of folding an 8 x 10 paper in half like a book and marking each ‘quarter’ with a number is an old trick printers used to do when creating a book. Okay, I’m obviously over 50 here :).
Anyway, wondering if this would work with the IOS 14?

    Hi Debra –

    No, I’m afraid this is definitely Mac-only; it wouldn’t work on iOS. I haven’t done a search to see whether there’s anything out there that might: it’s not the sort of thing I get the urge to do on my phone, or even my iPad, I must admit!


Thanks so much! Worked perfectly.

Awesome. Thanks. It was a perfect solution.

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